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For issues or questions applying for positions, please call HR at 602-995-1767

Data Validation Specialist

Department: Administration
Location: Phoenix, AZ


Job Summary

Provide support to the Agency’s internal data validation auditing process. Audit and verification that agency procedures regarding medical records and supporting documentation are being followed for service documentation, group sign-in sheets, and transportation logs.


Essential Functions

  • Review and verify daily service documentation, group sign-in sheets, and transportation logs to ensure all requirements are clearly identified and are accurate.
  • Work with assigned program staff to correct any identified errors and provide support to QM, Billing, and Data Validation as it pertains to these areas.
  • Prepare written reports detailing results for each identified item, for each program.
  • Be available to provide support and training to assigned programs for reduction in errors.
  • Other duties as assigned.


Qualification Requirements

Education/ Experience: Any combination of education and experience that would provide the required skill and knowledge for successful performance. Typical qualifications would be equivalent to:

  • High school diploma or GED; and
  • One year of experience in medical records functions and/or auditing or behavioral health documentation.


Knowledge of:

  • Maintenance of the clinical record in accordance with regulatory guidelines.
  • ADHS/DBHS Covered Behavioral Health Services Guide
  • General accounting/data validation practices.
  • Business equipment, computers, computer software and Agency procedures.



  • Ability to organize projects, prioritize workflow and complete multiple tasks simultaneously and accurately.
  • Competency in the preparation of accurate reports from file records and source material and ability to conduct special research as required.
  • Above average written and verbal communication skills, with the ability to compose and proofread written materials.
  • Demonstrated ability to exercise independent judgment, initiative and tact in dealing with management, supervisors, and staff.
  • General computer literacy using Microsoft products and other related software.
  • Ability to learn new software in a timely manner.
  • Ability to maintain confidentiality.
  • Operation of an agency motor vehicle, other vehicle, equipment, machinery or power tools.


Physical Requirements


Must be able to lift and carry boxes/packages up to 50 pounds as needed. Must be able to push and pull file cabinet/desk drawers open and closed daily.


Body Positions/Movements:

Sits in a chair at a desk for extended numbers of hours each workday: moves from office to office. Must be able to retrieve items/supplies on overhead shelves and bend/stoop to reach files located in bottom file cabinets.


Hand Use/Sense:

Manual dexterity sufficient to use calculator, telephone, keyboard and various office machines on a daily basis and be able to write. Must be able to communicate both in person and on the telephone, enter information on the computer and read various instructions. Be able to read numbers, reports, and computer terminals.

Mental Requirements

Must be able to analyze many variables and choose the most effective course of action. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict and make effective decisions under pressure. Ability to give, receive, and analyze information, prepare written materials, and articulate goals and action plans. Ability to do simple math calculations, input data into the computer, and analyze data as requested.


Equipment to Be Used

Must be able to operate a computer and office electronics (fax, calculator, telephone, copy machine).

Working Conditions

Works in a typical office setting.




For issues or questions applying for positions, please call HR at 602-995-1767

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